Church Procedure

Application Process

Getting started is a multi-step process. We have done our best to make the steps clear, but if at any time you have questions, please contact us by phone or email.

  1. Begin by registering/signing up for an account.  The registration form should be filled out completely and accurately.
  2. After you submit the registration, wait for an email containing instructions to:
    • Create a password.
    • Sign in and fill in additional information about your church (under the “ACCOUNT” section / “PERSONAL INFO”).
    • When this information is complete, email the Church Staffing Services office  to let us know it’s ready to be processed.
    • Note:  The “Profile” section on your account is a standard form provided by our server.  This is an optional form and any information you fill in will be visible to candidates in our system.
  3. Usually within 2-3 business days, you’ll receive an email regarding the status of your application.  If it’s been approved, you’ll be invited to create a ministry position posting so that candidates using our service will be able to view your church’s available ministry position and can “apply” for the position.

By allow­ing both parties (the church and the prospective candidate) to see each other’s forms, an initial evaluation can be made to see if there is good reason to pursue obtaining more information directly from each other.

Viewing the Resumes of Prospective Candidates

Once the church information has been completed in the “Account” section and a ministry position posting has been created and then processed by our office, you’ll be provided access to view a “Resume Book” of potential candidates.

Accessing the Resume Book:  After logging in, click the down arrow in the Resume Books section in the left navigation bar, and then click on “Resume Books”.  You’ll see the resume book which fits the ministry position you have posted–click on the title to open the book.  Within the resume book are all the candidates who are looking for that type of position on our system.

To view and/or print resumes, click on the resume icon of the individual you would like to view.  You may also click on Portfolio if the individual has filled out a portfolio.  This lists more details information about the candidate.

The list of men that you see will be continually updated as we receive new profiles and as men find places of service and are no longer available. To our best knowledge, the list of men available to you will be as current as possible.

Confidentiality

Only those men who have been approved will be able to apply to your ministry position posting. We attach to your ministry position posting the information you provided about your church (Account/Personal Info) so that the men have access to a general overview of your church. If you have a particular need to have this information withheld, please contact Church Staffing Services for assistance. We ask you to use the men’s resumes, personal portfolios, and other information with care and confidentiality. It will likely be necessary for you to print out various resumes for use by the search committee seeking to fill a position. However, this information should not be shared with the church in general or with others outside your search committee and certainly not with others outside your church. Most men retain their current ministry position while seeking another ministry position. It is important that their availability for a change in ministry be known only to the search committee and that this knowledge be held in strict confidence by each committee member. If a committee member needs to check a reference with a man’s present ministry, he should obtain permission from the prospective candidate first. Of course, if the candidate has provided a list of references, then it can be assumed that it is fine to contact those individuals without additional personal permission.

Keeping Your Position Posting Active

The ministry position posting will automatically become inactive after 180 days unless you choose for it to remain active. You will receive an email one week in advance to let you know that you must choose to either extend your posting or indicate that someone has taken the position. Specific instructions will be included in the email. Important note: If you change your email address, please update your profile so that you will continue to receive these email notifications. You may update your church profile or ministry position posting at any time by logging in and editing the appropriate field. Be sure to click “Submit” or “Save Changes” or your changes will be lost.

Initial Follow Up

We suggest that you contact candidates as soon as possible if you would like additional material from them. You may want to request a brief doctrinal statement and perhaps a sermon recording. Please communicate with them in some way, even if by means of a form letter or a brief email. Often the men get discouraged by endless waiting for churches to contact them. Some of the men may contact you if they are genuinely interested in pursuing your opportunity. We encourage them to do so. You may want to send a questionnaire to a prospective candidate who is under serious consid­eration. It can be very time-consuming for every man to complete a lengthy questionnaire as a routine matter, however, so we advise churches to send them only to a very few serious prospects.

Candidating Procedure

Each church will carry out its candidating procedure according to its own judgment, and the University does not wish to interfere in this process. However, some churches ask our advice; and to them we offer a few suggestions for consideration. The following suggestions are especially for those seeking a senior pastor.

The church should get recommendations from the individual’s past ministries or places of employment and should run a credit check on him. The church may wish to have a prospective candidate visit the church prior to official candidating to serve as a pulpit supply preacher for a Sunday. This helps to take pressure off both parties until they can get better acquainted.

Should the church pursue the man as an official candidate, the church should carry out the process according to its constitution. The candidate should visit the church for several days and get to know the church leaders, the people, and the operation. The candidate should preach several times. The church leadership and/or congregation should interview the candidate and most likely will want to ask him about the following areas: his salvation and call to the ministry; his theological position on a variety of key doctrinal issues; his stand on ecclesiastical and personal separation, translations, divorce, baptism, and lifestyle standards; church government and his leadership style; his attitude toward evangelism and missions; and his attitude about Christian education.

The church should be forthright about its financial standing. Provide financial statements for the candidate, and be certain there are no financial surprises awaiting him should he become the pastor. It is only fair that the church be very clear to him about his personal financial arrangements in advance of his accepting the pastorate. Discuss salary and what it includes (moving expenses, housing, Social Security, utilities, car expenses, insurance, vacation time, time away to preach, retirement, etc.). Some of the above items can be excluded from the pastor’s taxable income if the church follows proper procedures, which can be to the advantage of both the pastor and the church.

These are only suggestions. Your situation may require a more thorough discussion of the above-mentioned areas or of other areas not mentioned. We trust that the Lord will give you much wisdom as you seek God’s man for your ministry. There are several resources that provide detailed assistance to the candidating process.

Special Note on Musical Style

Bob Jones University is well known for its conservative, traditional, dynamic approach to church music. To our best knowledge, the graduates we are recommending to churches are generally in sympathy with our standards and practice. We believe that they would not be compatible with a church that uses rock–style contemporary Christian music in its services. We want churches to be aware of this reality prior to submitting the Church Profile requesting the names of prospective candidates for any position.

Putting Your Ministry Position Posting “On Hold”

If there is a period of time that you would like for your ministry position posting to become unavailable to men, you have the option to deactivate your posting simply by going to the “Ministry Positions” tab and selecting “Deactivate” next to the position you wish to remove. For instance, you may wish to place your profile on hold if you are trying to work through the personal profiles you have already selected or if you are seriously considering a particular candidate for the position. Remember that the posting will still become inactive 180 days after the original submission date. We will send you a notification one week in advance that your profile is about to become inactive in order to give you the opportunity to keep it active. To take the profile “off hold,” simply log in and choose the option to reactivate the ministry position.

Terminating the Procedure

There may be a variety of reasons for terminating the posting procedure. The church may have found someone to fill the position (either someone we recommended or another contact) or perhaps the church is no longer interested in filling the position. Whatever the case, please let our office know right away. To do so, please email Church Staffing Services.